Registration Form – Returning Gardener – Inglewood Community Garden

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Admin: Season*
- Vernal
- Autumnal
- Out of Season
Applications made using this form are by invitation only.

If you do not have an invitation please contact us using the ICG Contact Form

Fields marked with an * are required
Inglewood Community Garden COVID-19 Protocols and Access Request

We simply do not know what to expect In Spring 2025 with regard to COVID-19 so we are not including any protocols in this form.

However, should it prove necessary or advisable we will require you (and your assistant gardener / secondary contact, if you have nominated one) to agree to such protocols next spring before gaining entry to the garden.

In any event, we will advise you well in advance of the garden’s opening.
Gardener Information
Please indicate whether you are a returning gardener or a new gardener.

Returning — a gardener renewing their plot from last year

New — a gardener renting a plot for this year
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Returning or New*
- Returning
- New
Please indicate which type of gardener you are.

Personal — gardening for yourself or with family and friends

Community Service Organization — you represent a community service organization

Inglewood Community Garden Board Member
Type of Gardener*
- Personal
- Community Service Organization
- Board Member
Contact Information
Hello, Community Service Organization!

Please use your name and email address, you are welcome to use your organization’s telephone number.
Organization*
Email*
Enter Email Confirm Email
Name*
First Last
Phone*
Postal Code*
LNL NLN
Previous Attendance at an In-person Orientation*
Have you previously attended an In-person Orientation in the Inglewood Community Garden?
- Yes, I have attended an In-Person Orientation
- No, I have not attended in In-person Orientation
Year of In-person Orientation
An estimation will do.
CSO Assistant Gardener(s) / Secondary Contact(s)

We will be in touch with you to coordinate the designation of members of your organization who will act as — Assistant Gardeners or Secondary Contacts — for you in the Garden.
Assistant Gardeners or Secondary Contacts able to attend the garden by themselves to tend your bed.

IF you choose to nominate Assistant Gardeners or Secondary Contacts they will:
1. Be required to complete and submit an Inglewood Community Personal Liability Form
2. Be required to attend an In-person Orientation — unless they have already done so.
3. Be required — if requested — to complete and submit an ICG Access Protocol Request Form before entering the Garden
4. Receive Monday Update Newsletters and any special notices relating to your bed or the ICG
Assistant Gardener / Secondary Contact — Optional

A secondary contact or assistant gardener is able to attend the garden by themselves to tend your bed.

IF you choose to nominate a secondary contact or assistant gardener they will:
1. Be required to complete and submit an Assistant Gardener Agreements Form
2. Be required to attend an In-person Orientation — unless they have already done so.
3. Be required — if requested — to complete and submit an ICG Access Protocol Request Form before entering the Garden
4. Receive Monday Update Newsletters and any special notices relating to your bed or the ICG
Assistant Gardener / Secondary Contact
- Yes
- No
Assistant Gardener / Secondary Contact Email*
Please note that this email address cannot be the same as the email address for the rental gardener.
Enter Email Confirm Email
Assistant Gardener / Secondary Contact Name*
First Last
Previous Attendance at an In-person Orientation*
Has your assistant gardener / secondary contact previously attended an In-person Orientation in the Inglewood Community Garden?
- Yes, they have attended an In-Person Orientaiton
- No, they have not attended in In-person Orientation

Rental Beds
Returning Gardeners
Renewal Options: Returning Gardeners*
- I would like to keep the bed I have now
- I would like to change to an accessible bed if available
Your current bed is ready to be renewed for the next gardening season.
Please note that by making this choice you are releasing your current bed to the pool of beds available for selection by other gardeners.

If you intended to try to change to an Accessible Bed while “keeping” your current bed please select the appropriate radio button above.

Here are the steps involved in changing standard beds:
1. First: We establish an inventory of available beds.
  1. The inventory will be established when the rental program closes on October 18, 2021.
  2. The Bed Selection Program will begin at 9 AM on October 19, 2021.
  3. The Bed Selection Program will close at 5 PM on October 20, 2021.
2. Second: We —must have received— your EFT rental fee payment for the next steps to take place!
3. Third: We will email you a link to the diagram of available beds.
  1. You email us your selections.
  2. Please list a minimun of 3 selections from the available beds, in your order of preference.
4. Fourth: Available beds will be assigned on a "first come, first served" basis.
Here are the steps involved in changing to an accessible bed:
1. First: We establish an inventory of available beds at the end of the previous growing season.
2. Second: We —must have received— your EFT rental fee payment for the next steps to take place!
3. Third: We will email you a link to the diagram of available beds.
  1. IF no accessible beds are available we will notify you at this time.
  2. IF you wish to change to a different non-accessible bed:
    1. You email us your selections.
    2. Please list a minimun of 3 of the available beds, in your order of preference.
4. Fourth: Available beds will be assigned on a first come, first served basis.
We will be in touch with you directly to arrange another bed.
We will be in touch with you directly to arrange an Accessible Bed.
Returning CSO Gardeners
Welcome back!

We have kept the bed you had this year “reserved” for you.

IF you wish to make any changes regarding your bed please contact us at info@inglewoodcommunitygarden.ca after your have submitted this form.

Thanks.
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Renewal Options – Returning CSO Gardeners*
- I would like to keep the bed I have now
- I would like to change beds
Your current bed is ready to be renewed for the next Growing Season.
We will be in touch with you directly to discuss any particular requirements you or your clientele may require.
New Gardeners
All new gardeners will be assigned a bed.
As a new Community Service Organization applicant we will be in touch with you directly to discuss particular bed requirements for you and your clientele.
As a new ICG Board Member we will be in touch with you directly to discuss your bed details.
Accessible Beds*

Would you prefer an Accessible Bed?
For a comparison of Standard and Accessible Beds click this link: Garden Guide: The Rental Garden and scroll down to the bed details.
- Yes
- No

Inglewood Community Garden Rental Agreement

You must accept the terms and conditions of the Inglewood Community Garden Rental Agreement in order to be able to proceed to the next page of this form.
Note to Community Service Organizations

As the representative of a Community Services Organization completing this application the Inglewood Community Garden would ask that you ensure whomever is acting on behalf of your agency or institution understands their personal obligations and responsibilities as outlined in the Bed Rental Terms and Conditions as well as their responsibilities to your clients — while they are in the garden.

If you have any questions or comments in this regard please do not hesitate to contact us at the following email address: info@inglewoodcommunitygarden.ca
The Inglewood Community Garden Rental Agreement
Terms and Conditions

1. Read and abide by these Terms and Conditions and Code of Conduct.

2. Pay the specified bed rental fee ($60) for a raised bed in the Inglewood Community Garden within the specified time frame announced during the seasonal Rental Program.

3. You must attend or already have attended an In-Person Orientation session before gardening by yourself in the Inglewood Community Garden.

4. Complete and submit the Inglewood Community Garden Personal Liability Waver before gardening by yourself in the Inglewood Community Garden.

5. Complete and record, in the Volunteer Log Book, a minimum of 5 hours of community work in support of the Inglewood Community Garden OR pay the volunteering fee ($75) in lieu of the 5 hours.

6. Have your bed planted by the date specified by ICG administrators for that Gardening Season and cleaned up by end of business on Thanksgiving Day of the annual Gardening Season.

7. Contact Information: Provide your email address, which the ICG may use for routine communication or special notices, your postal code and your telephone number.

7a. Notify the garden’s administrators promptly if your contact information changes.

8. Gardeners must be residents of the city of Calgary to rent a bed in the Inglewood Community Garden.
Code of Conduct
1. Children must be adequately supervised at all times.

2. Disruptive, disrespectful or abusive behaviours are unacceptable.

3. All pets must be kept on a leash at all times, all pet droppings must be removed by the pet’s companion.

4. Use only natural and / or organic fertilizers and remedies; if in doubt contact the garden’s administrators.

5. Harvest only crops grown in your own bed.

6. Maintain your assigned bed during the growing season according to the following guidelines:.

a. Be considerate of neighbouring beds, for example, not blocking sunlight with tall structures or plants.

a1. All structures on or attached to a raised bed are temporary and must be dismantled at the end of the Gardening Season.

a2. No structure on or attached to a raised bed may be higher than 2m (6 feet 6 inches) above the ground level adjacent to the outside of the bed.

b. Keep your bed and the area around your bed free of weeds.

c. Keep the area between your bed and adjacent beds clean of refuse.

d. Maintain the tools and facilities belonging to the Inglewood Community Garden in a responsible manner.

e. IF you are unable to maintain your bed, notify the garden’s administrators in a timely manner.

f. IF your bed does not appear cared for, you will be given notice. IF the conditions causing the notice are not addressed within 48 hours of such notice being emailed the produce in the bed will be harvested and donated to a charitable organization and you may forfeit your gardening privileges.

PLEASE NOTE
Failure to comply with any of the above commitments may result in the suspension or loss of your gardening privileges and prevent you from renewing your rental bed.
Accept the Rental Agreement*
- Yes, I have read, understand and accept the Rental Agreement
- No, I cannot accept the Rental Agreement
If you choose not to accept the Terms and Conditions of the Inglewood Community Garden Rental Agreement you may simply close this page and no data will be submitted.

Also, please feel free to contact us with any concerns you have with this section of the rental application: Send Email: ICG Rental Agreement

Inglewood Community Garden Personal Liability Waiver

You must accept the Terms and Conditions of the Inglewood Community Garden Liability Waiver in order to be able to proceed to the next page of this form.
Note to Community Service Organizations

As the representative of a Community Services Organization completing this application the Inglewood Community Garden would ask that you ensure whomever is acting on behalf of your agency or institution understands their personal obligations and responsibilities as outlined in the Personal Liability Waiver as well as their responsibilities to your clients – while they are in the garden.

If you have any questions or comments in this regard please do not hesitate to contact us at the following email address: info@inglewoodcommunitygarden.ca
The Inglewood Community Garden Personal Liability Waiver
Terms and Conditions

1. Participation in any activity within the grounds of the Inglewood Community Garden or at any other location while acting on behalf of the Inglewood Community Garden is at the participant's own risk.

2. Any and all claims for damage to personal property or personal physical injury must be waived by the applicant as a condition to participation in any activity within the grounds of the Inglewood Community Garden or at any other location while acting on behalf of the Inglewood Community Garden.

3. Responsibility for damage to property or physical injury to themselves or to others as a result of their activities within the grounds of the Inglewood Community Garden or at any other location, while acting on behalf of the Inglewood Community Garden, must be accepted by the applicant as a condition to participation in any activity.

4. In consideration of the foregoing the applicant agrees to …

a. … waive, release, absolve, hold harmless and indemnify the Inglewood Community Garden, its officers, agents, employees and volunteers from and against all damages, claims, demands, suits or proceedings resulting from my actions.

b. … accept that damages may include, but are not limited to, damage or loss of property or physical injury to myself or to others.

5. Minors are the responsibility of their parents, legal guardians or adult companions at all times, consequently and with regard to the foregoing the applicant agrees to accept responsibility for all risks to, and conduct of, any minor children in their care, including but not limited to the damage or loss of property or physical injury to themselves or to others.

6. The applicant grants permission to the Inglewood Community Garden to make use of photographs, digital images or recordings of their activity in the Inglewood Community Garden for the purposes of public relations, training or marketing of the Inglewood Community Garden.

7. By signing a physical version of this document or providing your name and selecting the agreement check box on the online form, the applicant agrees that their attendance and involvement in any activity within the grounds of the Inglewood Community Garden or at any other location while acting on behalf of the Inglewood Community Garden, is at their own risk, and that they have read, understood and consent to the foregoing terms and conditions of this document.
Personal Liability Waiver*
- Yes, I have read, understand and accept the Liability Waiver
- No, I cannot accept the Liability Waiver
Institutional Liability Waiver*
- Yes, I have read, understand and accept the Liability Waiver
- No, I cannot accept the Liability Waiver
- Our organization would appreciate using our own Liability Waiver
If you choose not to accept the Terms and Conditions of the Inglewood Community Garden Liability Waiver you may simply close this page and no data will be submitted.

Also, please feel free to contact us with any concerns you have with this section of the rental application: Send Email: ICG Liability Waiver
If you choose to submit your institution’s Liability Waiver to replace the Inglewood Community Garden Liability Waiver… we will be in contact directly to facilitate such arrangements.

In the meantime, please complete and submit this form.

Previous Attendance at an In-person Orientation*
Pardon the repetition but just to confirm: Have you previously attended an In-person Orientation?
- Yes, I have attended an In-Person Orientaiton
- No, I have not attended in In-person Orientation
In-person Orientation for New Gardeners

As a new gardener to the Inglewood Community Garden you must attend an In-person Orientation Session before you can begin working in the ICG by yourself.

• Your In-person Orientation session will be arranged by email, text message, or telephone call.

There are three practical reasons for the In-person Orientation…

1. We can give you a proper introduction to the garden and its resources so that you will be most easily be able to make the best use of them.

2. To ensure that you are aware of best practices in garden safety, use of tools and emergency procedures.

3. To help mitigate the insurance exposure to the ICG, the ICG Board of Directors and the Inglewood Community Association.

In-person Orientation sessions usually last about 20 to 25 minutes.
In-person Orientation for CSO Gardeners

As a Community Service Organization we would appreciate orienting — at least — you or one of your colleagues, who would then be able to “orient” any of their colleagues who needed the knowledge.

We appreciate that you and your facilitators’ time is already “fully booked” and should it transpire that none of your staff are able to attend one of the scheduled orientation sessions we will be able to make alternate arrangements, please drop us a note to discuss if that’s the case: info@inglewoodcommunitygarden.ca

Volunteering for ICG Board Members

Since you are submitting this form as an Inglewood Community Garden Board Member you are not obliged to complete the Volunteer Sign-Up section of the form – in fact you won’t even see it!

No doubt the Garden will keep you busy enough!

Volunteering for Community Service Organizations

Since you are submitting this form as a Community Service Organization you are not obliged to complete the Volunteer Sign-Up section of the form – in fact you won’t even see it!

However, as a Community Service Organization you are more than welcome to participate in our Volunteer Program at any level that suits your clients’ and organization’s capacities.

If you would like to discuss suitable volunteer opportunities please do not hesitate to send an email to us at the following address: info@inglewoodcommunitygarden.ca

Volunteer Sign-up

The volunteer requirements are one of the following:

Option A: Physical work in the communal garden — bed preparation, planting, tending, harvesting

Option B: Heritage Volunteering
- You performed a volunteer task for the ICG previously and would like to do the same volunteer work again
- Please use the text box — that opens with this selection — below to remind us of that activity
Option C: Payment
- Pay $75 in lieu of committing any physical volunteer time to the garden
- This must be paid at the same time as your Rental Fee
- The funds received from these payments are used to hire day labour and for infrastructure development in the garden
Volunteer Option Selections*
- Option A: Work in the Communal Garden
- Option B: Heritage Volunteering
- Option C: $75 Payment
Heritage Volunteering Description
Please remind us of the volunteer task you performed and we will follow up with you.

Inglewood Community New Gardeners Rental and Volunteer Programs

You must accept the stipulations of the Inglewood Community Garden New Gardeners Rental and Volunteer Programs in order to be able to proceed to the next page of this form.
ICG New Gardeners Rental and Volunteer Programs
Terms and Conditions

In-person Orientation

• All new gardeners are required to attend an In-person Orientation before working in the Garden UNLESS you have already attended an In-person Orientation.

• Your In-person Orientation session will be arranged by email, text message, or telephone call.

The following points will be discussed in as much detail as necessary to clarify them during your In-person Orientation.

Volunteer Program

• The volunteer requirement is 5 hours per rental bed per gardening season.

◦ If you have an “assistant gardener” or “secondary contact” their volunteer hours will accumulate to your bed.

• The volunteer program will focus on the ICG’s Communal Garden.

◦ Volunteer activities in the Communal Garden will include preparing beds, planting, tending, watering and harvesting.

◦ Volunteer activities in the Communal Garden will be group oriented and supervised.

◦ For an overall view click here.

Fees

• New gardeners must pre-pay a $75 volunteering deposit in addition to their bed rental fee of $60 in order to rent a bed, for a total of $135. This $75 deposit will be refunded to you at the end of the gardening season if you have volunteered at least 5 hours. We want new gardeners participating in the communal garden and have found that the deposit helps encourage this. If you return to the garden in future seasons we will not require this volunteering deposit.

• Details on the Volunteer Log Book and Volunteer Harvest Rewards are available here.

• Partial refunds of the deposit will NOT be available — so remember to record all your volunteer hours.

Fee Payments

• All new gardeners must complete their fee payments in full by the date emailed to them upon submission of their online form.
• Fee payments to be made by Interac e-Transfer (EFT, Electronic Funds Transfer) to payments@inglewoodcommunitygarden.ca.

Please get your fee payment in on time — there will be NO exceptions allowed to the fee payment deadline.

Bed Assignments

• All new gardeners will be assigned a bed — assignments will be communicated by email.
New Gardeners Rental and Volunteer Programs
- Yes, I have read, understand and accept these stipulations
- No, I cannot accept these stipulations
If you choose not to accept the stipulations of the Inglewood Community Garden New Gardeners Volunteer Program you may simply close this page and no data will be submitted.

Also, please feel free to contact us with any concerns you have with this section of the rental application: Send Email: New Gardeners Volunteer Stipulations

Penultimate Page

Welcome to the last page and thank you for completing the form.

Please click on the Submit button below…

You will then see a final — Confirmation Page — indicating that the form was successfully sent to us.

You can then close that page and review any further details in the email which will automatically be sent to you upon receipt of your form.
Email
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Registration Form – Returning Gardener

Returning Gardeners

Returning CSO Gardeners

New Gardeners